NAPPN Executive Board

NAPPN Officer Responsibilities

The officers have specific roles and responsibilities in addition to those they have as members of the board of directors.

President

The president is the executive officer of the organization and in this capacity shall:

• Preside over board meetings.

• Serves as chairman of the executive committee.

• Serves as an ex-officio member of all other committees except the nominating committee.

• Recommend what committees should be formed and who should chair them.

• Be a primary spokesperson for the organization.

• Lead the board in the performance of its responsibilities.

• Perform such duties as directed by the by-laws and the board.

Vice President

The vice president is the operations officer of the organization and in this capacity shall:

• Perform those functions delegated to the vice president by the president.

• Perform the duties of the president when the president is unable to perform them.

• Serve as the chair of at least one committee that is operational in scope.

• Lead the Board’s involvement in the annual NAPPN conference. 

Secretary

The secretary is the officer responsible for the records and correspondence of the organization and in this capacity shall:

• Perform those functions delegated to the secretary by the president.

• Safeguard all the records of the organization.

• Record and retain the minutes of all board and executive committee meetings and collect and retain the minutes of all other committees meetings.

• Give notice of meetings and distribute minutes and other documents as needed.

• Serve as chair of one committee.

Treasurer

The treasurer is the financial officer of the organization and in this capacity shall:

• Perform those functions delegated to the treasurer by the president.

• Safeguard the assets of the organization.

• Maintain control over the receipt and disbursement of the organization’s funds.

• Manage finances and reports related to external grants.

• Serve as chair of the Finance committee.

• Oversee the preparation of the annual budget.

Each board member (except the Treasurer) may convene a subcommittee of individuals from the community to assist with the execution of their responsibilities. 

Other Board Roles

Members of the board without an officer role will have a role and responsibilities. Below are possible roles and responsibilities that must be fulfilled by these members. 

• Manage nomination and election of new board members

• Manage the nomination and selection of NAPPN awardees in coordination with the NAPPN awards committee

• Serve as compliance officers to ensure that the board activities are consistent with the NAPPN bylaws

• Manage the guidelines, expectations, and communication with NAPPN affinity groups

• Organize and publish the NAPPN newsletter

• Manage and promote NAPPN membership

• Serve as point of contact for relationships between NAPPN and other scientific organizations

The executive board meets virtually for about an hour each month. Heavy activity or special event planning can shorten the interval between meetings. Board members should be involved in one or more areas such as membership, awards, ID&E, annual meeting planning, etc.

NAPPN is a member of the Alliance of Nonprofits for Insurance, Risk Retention Group (ANI). NAPPN retains General Liability insurance and Directors and Officers (D&O) Liability and Employment Liability insurance. D&O Liability insurance is designed to protect those who serve as directors or officers from personal losses if they are sued by the organization’s employees, vendors, customers, or other parties.